help with writing minutes please

[Sonia17]

I`ve been asked to write the minutes from last weeks meeting, please can someone give me some ideas how to write this as I`ve got till monday!!

[Ruthierhyme]

Hi, there are various ways to document your meetings depending on what they are eg. is a planning or staff meeting planned and happens differently than committee meetings?

Writing up minutes generally means to use the notes made during the meeting and write them a little more coherently in the order that topics or subjects were raised & discussed, possibly as part of an agenda? - what was said, what actions are/were needed or have been taken..

One formal way to approach it could be to write ..

Date of the meeting and time it opened/began
Who was present
Who passed in their apologies for not being able to attend
Read the minutes from the last meeting
Sign and agree that they are a true record of what was said/happened.
Discuss any 'matters arising' from those minutes and write this down
Agenda topics - these will vary greatly from setting to setting
eg.
1. fundraising events through winter
2. carpark resurfacing and voluntary one way system
3. Pantomime trip
AOB any other business - could be anything separate from the agenda or matters arising from the last meeting minutes.
Agree a date, time & place for the next meeting
Close meeting

I hope this helps xx

[Sonia17]

thanks for the tips, I did write myself some notes as the meeting took place, unfortunately I didn`t see your message until today, I managed to do it without help and it was easier than I expected and my manager was happy with it especially as she didn`t have to type it up herself, thank you again for replying.

[Ruthierhyme]

That's excellent well done, it is one of those things that can be easier to do than think ahead about doing, add it to any list of your skills :) xx