Explain the reasons for confidentiality and security when maintaining and storing records?

[SparkleDots]

5.3 Explain the reasons for confidentiality and security when maintaining and storing records. Any help with this question?

[Ruthierhyme]

Hi, your setting's Data Protection GDPR policy, and maybe information in your Staff hanbook will help when responding to this criteria. What it says will also relate specifically to your setting and workplace practice .

Page 73 of the Early Years Practitioner book explains confidentiality:

Confidentiality

All early years settings need to keep a certain amount of information about children, their families and the staff who work there. This means that they have a responsibility to keep this information secure, whether it is stored in filiing cabinets or on IT systems.

All early years settings ahould have a confidentiality policy, which outlines what the setting and individual staff need toi do to ensure that information is kept safe.

Page 278/9 explores the 5.3 criteria:
Explain the reasons for confidentiality and security when maintianing and storing records

• it is a legal requirement
• shows respect for the individual
• builds trust and respect between professionals, parents and carers

It is important because much of the information is personal. All individuals have the right to confidentiality, and under GDPR, individuals also have eight rights regarding information that is held about them.

These rights give individuals more controal over the information which is held about them, and people can objet if organisations do not fulfil their obligations.

The 8 rights of GDPR for handling information

1. Rights in relation to automated decision making and profiling
2. The right to be informaed
3. The right of access
4. The right to certification
5. The right to erasure
6. The right to restrict processing
7. The right to data portability
8. The right to object

Individual rights - ICO.org.uk


Hope this helps xx